Numbered lists

To create simple numbered lists you basically just need to select the tool in the Write Ribbon and start typing – or just select the paragraphs you want to turn into a list and then select the tool.

To change the text and paragraph formatting of the list contents you need to apply a style or format the paragraph and text manually. For details see Formatting lists.

The only thing that is a little tricky at first is inserting un-numbered items within list while maintaining the automatic list numbering. It's easy once you know how – see the instructions below for details!

Making a new list:

1.	Click in the paragraph where you want to start the list.

2.	Select the Numbered List tool in the Write tab. Clicking on the left of the tool will apply the default numbering style. Clicking on the arrow on the right of the tool displays a quick gallery of available numbering styles:

3.	Select a style to use and start typing. Alternatively you can also select Bullets and Numbering to display the full Bullets and Numbering dialog.

4.	Select the Numbered List tool again to turn the list off. Pressing Enter twice in a list without typing any text also turns the list off.

Turning existing paragraphs into a list:

1.	Select the paragraphs you want to turn into a numbered list.

2.	Select the Numbered List tool in the Write tab. Clicking on the left of the tool will apply the default bullet style. Clicking on the arrow on the right of the tool displays a quick gallery of available numbering styles:

3.	Select the style you want to apply. Alternatively you can also select Bullets and Numbering to display the full Bullets and Numbering dialog.

If you are formatting a single paragraph select the entire paragraph or place the cursor to the left of the very first character of the paragraph before applying the numbering tool. Otherwise paragraph formatting may not work properly (particularly indents).

1.	Click in the list entry (for a single entry) or select the entire list.

2.	Display the quick gallery by clicking on the arrow next to the Numbered List tool:

3.	Select a different style from the options in the gallery.

Often you will want to reset the numbering of your lists, or set your lists to start with a specific number.

1.	Select the part of the list you want to renumber:

To renumber the entire list you must select the entire list. If you select a single entry only that entry will be renumbered.

If you want to restart numbering in the middle of a list you must select from the point where you want renumbering to start until the end of the list.

2.	Display the quick gallery (see above) and then select Bullets and Numbering to display the Bullets and Numbering formatting dialog and select the Numbered tab:

3.	Select Restart Numbering to reset the list numbering to start at 1 or Start at: to select the number you want to start with.

Note that Restart Numbering creates a new list that begins at the point where the numbering is restarted. If you restart numbering in the middle of a list you are splitting the list into two lists with two numbering sequences.

Sometimes you want to insert a paragraph without numbering within a numbered list and have the numbering continue normally after the paragraph. This method is easier than resetting the numbering:

1.	Create all the text entries of the list with numbering, including the paragraph you want to be un-numbered.

2.	Click in the paragraph you want to be un-numbered and select List Tool in the Toolbar. This will turn off numbering for that paragraph and the entries beneath the paragraph will be re-numbered correctly. You can also select multiple paragraphs and turn numbering off for them.

3.	Now you can type text or insert a graphic in the un-numbered paragraph.

You can also restart numbering for lists that contain un-numbered paragraphs. After resetting the numbering (see above) the un-numbered paragraphs will be numbered again. Just select them and click on the numbering tool to switch the numbering off again.

1.	Click in the list entry (for a single entry) or select the entire list.

2.	Display the quick gallery (see above) and then select Bullets and Numbering to display the Bullets and Numbering formatting dialog and select the Numbered tab:

3.	Select one of the definitions and click on Customize to modify the definition.

Levels and Start numbering at: only apply to Outline numbered lists (the Start numbering at setting is for sub-levels).

List indent:

The list indent is set automatically. To change it you must change the indent of the first paragraph in the list. See Formatting lists for details.

Number style:

Just select the style from the list, it will be displayed automatically in the preview on the right.

Number format:

This field allows you to enter characters to be displayed to the left and the right of the number. <L1> is the variable that enters the number in the list. Don't change or delete this entry!

"L" stands for "level" and since there is only one level in a normal numbered list <L1> is the only variable you can use in single-level lists. You can use other level variables (<L2>, <L3> and so on) in Outline numbered lists.

1.	Enter the characters you want to display with the list number to the left and right of the <L1> variable.

Examples:

(<L1>) will generate: (1), (2), (3)
[<L1>] will generate: [1], [2], [3]
<L1>. will generate: 1., 2., 3.

2.	Click on OK to save your changed definition. This overwrites the existing definition.

The Reset button in the Gallery resets the predefined lists to the default values. See Formatting lists for information on changing the list indent.